Writing Agency Roundtable Notices

An agency roundtable is a gathering where representatives from different federal agencies within a particular industry or sector come together to discuss common issues, and collaborate on solutions, typically in an open forum where everyone has the opportunity to contribute their perspectives and insights; essentially, it’s a structured discussion among peers from various agencies focused on a shared topic or goal. 

Use this format to draft an agency roundtable announcement.

1. Title your roundtable event.
2. List the host(s) of the roundtable event and their contact information.
3. Provide an overview of the proposed rule(s) and/or topic(s) to be discussed during the roundtable event.
4. List the Federal agency(ies) to be featured in the roundtable.
5. List any guest speakers that will be in attendance.
6. Site any significant data to support the purpose of informing the reader of the roundtable event.
7. List the call(s)-to-action, (i.e., how an attendee can register to attend, how to request to present).

Sample Agency Roundtable Submission

Small Business Environmental Roundtable – January 30, 2025

The next Office of Advocacy Environmental Roundtable will be held virtually to discuss the U.S. Environmental Protection Agency’s (EPA) recent draft of the stormwater multi-sector general permit (MSGP).

Host(s): Name(s) and contact information
Date: January 30, 2025
Time: 2 PM ET
Register to attend: (insert Microsoft Teams Events hyperlink or host’s email address)

Advocacy is an independent government office responsible for advancing the views of small businesses in the regulatory policy across the federal government. We conduct roundtables to hear the experiences, challenges, and recommendations of small businesses, and identify alternative approaches for policy development at federal regulatory agencies. Our roundtables are largely held online, to facilitate the attendance of stakeholders from a diverse range of backgrounds, industries, and geographic regions.

Roundtable meetings are open to all interested persons and are intended to facilitate an open and frank discussion about issues of interest to small business. These meetings are off the record and not intended for press purposes. Direct quotations of presenters or attendees may not be used without direct written approval of the person(s) making the statement. All press inquiries should be sent to Chandler Baxter at chandler.baxter@sba.gov. Agendas and presentations are available to all.

If you need accommodations for a disability to participate in the roundtable or have any questions or regarding this event, please contact Assistant Chief Counsel (insert name) at (email address) for assistance.

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